General Conditions of Entry
The 2024 Standard Chartered Great City Race
Conditions of Entry
Please read the terms and conditions below before applying to enter the 2024 Standard Chartered Great City Race. They contain important information about your safety and wellbeing.
1 INTRODUCTION AND SCOPE
1.1 Capitalised but undefined terms used in this clause 1 shall have the meaning given to them in clause 2.
1.2 The following terms and conditions of entry (the “Conditions of Entry”) govern the entry to, and participation in, the Event.
1.3 Any person who applies to take part in, or competes in, the Event, shall be deemed to have accepted and agreed to comply with these Conditions of Entry and all applicable laws.
1.4 Your attention is particularly drawn to sub-clause 4.4 (transferability of entry), clause 8 (Cancellation and rescheduling by LMEL) and clause 12 (Liability).
2 DEFINITIONS
2.1 In these Conditions of Entry, the following definitions shall apply:
2.1.1 “Agreement”: the agreement between you and LMEL comprised of these Conditions of Entry and any other terms and conditions applicable to the Event as required by LMEL from time to time;
2.1.2 “Business”: a general partnership, limited partnership, limited liability partnership, company or any such vehicle or arrangement through which trade is conducted, with an establishment in the UK – in each case, where applicable, validly registered in any jurisdiction;
2.1.3 “Business Address”: the address of the Business as provided in the Entry Console;
2.1.4 “Data Protection Legislation”: all applicable data protection and privacy laws, including but not limited to such laws in the UK, such as the UK GDPR, the Data Protection Act 2018 (and regulations made thereunder) and the Privacy and Electronic Communications (EC Directive) Regulations 2003 (SI 2003/2426), and to the extent that they apply, any similar and/or equivalent law in the European Union or any member state of the European Union, such as the EU GDPR – in each case, as amended, updated or replaced from time to time;
2.1.5 “Entry Console”: the online portal for Businesses to manage a Team’s entry in the Event;
2.1.6 “EU GDPR”: the General Data Protection Regulation ((EU) 2016/679);
2.1.7 “Event”: the Standard Chartered Great City Race 2024 taking place on the Event Date on a closed-route course of the Event Distance, organised by LMEL;
2.1.8 “Event Date”: Tuesday 23 July 2024 at 7:15pm (BST), or such other date and time as may be notified to you by LMEL from time to time;
2.1.9 “Event Details”: in relation to each Participant, their name, predicted Event completion time, actual Event completion time and image;
2.1.10 “Event Distance”: five (5) kilometres in the City of London, the route/course of which is as advised by LMEL from time to time;
2.1.11 “Fee”: thirty pounds sterling (£35), with the cost of postage and packaging for the Pre-Event Mailing covered;
2.1.12 “Force Majeure Event”: any circumstance not within LMEL’s reasonable control including: (a) acts of God, abnormally inclement weather, extreme weather (e.g. extreme heat), flood, drought, lightning, storm, earthquake or other natural disaster; (b) epidemic, pandemic or infectious disease; (c) terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations; (d) nuclear, chemical or biological contamination or sonic boom; (e) any law or any action taken by a government, public authority, court, competent national authority or governing body, including without limitation cancelling a public event, imposing an export or import restriction, quota or prohibition, or failing to grant a necessary licence or consent; (f) collapse of buildings, subsidence, structural damage, fire, explosion or accident; (g) non-performance by suppliers or subcontractors to LMEL; (h) death of a member of the British royal family; (i) athlete boycott; (j) interruption or failure of utility service; and (k) any labour or trade dispute, strikes, industrial action or lockouts;
2.1.13 “LMEL”: London Marathon Events Limited, incorporated and registered in England and Wales with company number 01528489, whose registered office is at 190 Great Dover Street, London SE1 4YB;
2.1.14 “Officials”: any Event officials as appointed by LMEL from time to time, including any LMEL staff present at the Event or any marshals engaged in connection with the Event;
2.1.15 “Participant”: a participant in the Event, being a Team Member;
2.1.16 “Partners”: any sponsors, suppliers, licensees or partners of the Event from time to time;
2.1.17 “Personal Data”: shall have the meaning given to it in the Data Protection Legislation;
2.1.18 “Pre-Event Mailing”: one (1) Event pack for the Participant sent to the Business prior to the Event marked for the attention of the Team Captain, which consists of a bib number and a timing tag;
2.1.19 “Privacy Policy”: LMEL’s privacy policy which can be found here;
2.1.20 “Representative”: any individual who: (a) is directly employed by a Business; (b) works under a contract for services with a Business and whose status is not by virtue of such contract that of a client or customer of the Business; or (c) works under any contract (including with a third party), whereby the individual undertakes to perform any work or services for a Business and whose status is not by virtue of such contract that of a client or customer of the Business – and in each case, has been so employed or engaged by the Business for at least three (3) months prior to the Event Date. For the avoidance of doubt, consultants and casual workers are considered Representatives;
2.1.21 “Rules”: any rules and regulations set down by LMEL relating to the Event, as amended from time to time;
2.1.22 “Team”: a group comprised of at least four (4) Representatives of the same Business;
2.1.23 “Team Captain”: the captain of a Team;
2.1.24 “Team Member”: a member of a Team;
2.1.25 “UK GDPR”: has the meaning given to it in section 3(10) (as supplemented by section 205(4)) of the Data Protection Act 2018; and
2.1.26 “you” / “your”: a Participant.
2.2 Unless the context otherwise requires, words in the singular shall include the plural and, in the plural, shall include the singular.
2.3 A reference to a statute or statutory provision shall include all subordinate legislation made from time to time under that statute or statutory provision.
2.4 Any obligation on a person not to do something includes an obligation not to allow that thing to be done.
2.5 Any reference to an English legal term for any action, remedy, method of judicial proceeding, legal document, legal status, court, official or any legal concept or thing shall, in respect of any jurisdiction other than England, be deemed to include a reference to that which most nearly approximates to the English legal term in that jurisdiction.
2.6 References to clauses are to the clauses of these Conditions of Entry.
2.7 Any words following the terms “including”, “include”, “in particular”, “for example” or any similar expression shall be construed as illustrative and shall not limit the sense of the words, description, definition, phrase or term preceding those terms.
3 ABOUT THE EVENT
3.1 The Event is open to Representatives of Businesses, who will compete in Teams – but subject at all times to sub-clause 3.2. For the avoidance of doubt, Participants may not enter the Event on an individual basis without forming part of a Team.
3.2 The eligibility of any Business or Participant shall be decided by LMEL, whose decision shall be final.
3.3 Details of all Team Members in a Team must be included on the Entry Console in order for the Team to be entered into the Event officially and for Team Members to be eligible to participate in the Event.
3.4 Team results in the Event are determined by the electronic chip time of the participant.
3.5 Individual results for the top three male and top three female participants in the Event are determined by the order of crossing the finish line using the definition of female from World Athletics Regulations.
3.6 In the mixed team competition in the Event, there must be a least two women, using the definition of female from World Athletics Regulations
4 ENTRY
4.1 You must be aged eighteen (18) or over on the Event Date to participate in the Event.
4.2 By submitting the entry form, you:
4.2.1 warrant that you will be at least eighteen (18) years of age on the Event Date;
4.2.2 agree to:
(a) enter the Event;
(b) provide true and accurate information. You must not use any false information or misrepresent the information of another person as applying to you;
(c) be included on the Entry Console of the Business you represent;
(d) pay the Fee to LMEL in your own individual capacity, or procure payment of the Fee from the Business of which you are a Representative;
(e) participate in the Event on the Event Date;
(f) comply with the terms and conditions of the Agreement;
(g) abide by the Rules;
(h) adhere to any instructions given to you from time to time by LMEL, the Officials and the staff of any venue or area used in connection with the Event; and
(i) the use of the Event Details and any other data that you provide to LMEL, in accordance with the Privacy Policy.
4.3 Where you are provided with an electronic chip by LMEL to record your time, this should be used in accordance with the instructions.
4.4 Participation in the Event is personal to you. Other than in accordance with sub-clause 4.5, you are strictly prohibited from swapping, selling or transferring, or offering to sell, swap or transfer, your place in the Event to any other person, or otherwise allowing any other person to take your place in the Event. Any breach of this sub-clause 4.4 shall render your entry void with no right to a refund and all rights conferred or evidenced by such entry shall be nullified. If you are found to be in breach of this sub-clause 4.4, LMEL reserves the right to exclude you from participation in future LMEL events.
4.5 Where the payment of Fee is procured from the Business of which the Participant is Representative, Team Members of a Team may be substituted until the entry deadline.
4.6 For the avoidance of doubt:
4.6.1 where the Fee is paid by the Participant in their own individual capacity, their place in the Event belongs to them only and is subject at all times to sub-clause 4.4;
4.6.2 acceptance by LMEL of your application to participate in the Event does not authorise you, or otherwise provide you with any right, to participate in the Mass Event;
4.6.3 no refund of the Fee will be given where there has been a breach of these Conditions of Entry by you;
4.6.4 any breach of the Agreement shall render your entry to the Event void. If you are found to be in breach of the Agreement, LMEL reserves the right to exclude you from participation in future editions of the Event and any other events held, controlled and/or operated by LMEL.
5 EVENT SAFETY AND RULES
5.1 At all times during the Event, you must adhere to all instructions given by LMEL and/or the Officials from time to time.
5.2 You are not permitted to use or participate with any of the following in the Event:
5.2.1 subject to sub-clause 5.5, any wheeled device;
5.2.2 any artificial aid;
5.2.3 any pets or animals;
5.2.4 any item that would give you an unfair advantage over other Participants (save for as permitted under sub-clause 5.5); or
5.2.5 any item that could potentially inhibit the flow or safety of others or which LMEL, in its reasonable opinion, deems may cause danger or risk of danger to you, other Participants or members of the public.
5.3 You acknowledge and agree that:
5.3.1 running is an endurance sport; and
5.3.2 you should only undertake such an activity to a level which reflects your level of fitness.
5.4 You warrant to LMEL that, on the Event Date, you will:
5.4.1 only participate in the Event if you are sufficiently fit and healthy, and are not injured or otherwise suffering from illness. If you are in any doubt, LMEL recommends that you seek medical advice prior to participating in the Event;
5.4.2 be responsible for monitoring your own physical condition prior to and during participation in the Event;
5.4.3 not have consumed any alcohol or taken any prohibited drugs;
5.4.4 participate in the Event unaided (subject to sub-clause 5.5) and in accordance with the Agreement; and
5.4.5 participate in the Event for recreational and/or charity fundraising purposes only and not for any commercial or business purpose.
5.5 Participants with disabilities are permitted to use a wheelchair to complete the Event Distance, but they must be able to propel themselves. The wheelchair must not have gears or any mechanical, powered or electronic aid or device.
5.6 All Participants must complete the Event Distance before the official cut-off time to be eligible for a finisher medal.
5.7 You acknowledge that:
5.7.1 the Event is not being held on open public roads, and LMEL accepts no responsibility for actions, accidents or incidents you are involved in on non-Event-route areas as might be caused by other road users, pedestrians or otherwise;
5.7.2 if, for any reason, you are directed away from the Event route by LMEL and/or the Officials, the Highway Code and any other road traffic laws and regulations shall apply;
5.7.3 where applicable along the Event route, the rules of the Event must be followed at all times (including the requirement that all Participants follow and abide by Event route signs and any other directions given by LMEL and/or the Officials); and
5.7.4 route awareness and safety of yourself, other Participants, the Officials and any other people and vehicles that may be on the Event route must be your primary concern at all times.
5.8 It is strictly forbidden during the Event to express or disseminate any insulting, racist, xenophobic, sexist, religious, political or other illegal/prohibited messages, particularly discriminatory propaganda messages, or be in possession of any such material.
5.9 LMEL may from time to time issue reasonable rules or conditions to address any health concerns such as Covid-19. Such rules or conditions may include but are not limited to testing, social distancing and/or the use of monitoring or tracking devices or software. You warrant that you will comply with all such rules or conditions.
6 EVENT EJECTION OR DISQUALIFICATION
6.1 LMEL reserves the right to refuse, or otherwise reject, your entry to the Event, or to ask you to cease participation if you:
6.1.1 do not meet the requirement of a Representative;
6.1.2 participate in the Event as a representative of anything other than a Business as defined under these Conditions of Entry;
6.1.3 fail to follow any instructions given by LMEL and/or the Officials from time to time;
6.1.4 obtained your entry through:
(a) a third party that is not entitled to that entry;
(b) an unauthorised third party; or
(c) other unauthorised means, including by breaching these Conditions of Entry;
6.1.5 attempt to participate in the Event in a manner that LMEL, acting reasonably, believes:
(a) may cause injury to yourself, another Participant or any other third party;
(b) may damage or harm the environment;
(c) is likely to cause offence; or
(d) may otherwise cause a risk or potential risk to health and safety, including without limitation, any failure, in whole or in part, to comply with the restrictions in clause 5 above;
6.1.6 are, in LMEL’s opinion, unfit to participate in the Event due to:
(a) the consumption or use of alcohol or drugs; or
(b) an injury or illness;
6.1.7 conduct yourself in a manner which is inappropriate to the spirit of the Event;
6.1.8 fail to arrive at the start location at the specified time;
6.1.9 are unable to make sufficient progress in the Event to enable you to complete the Event in line with any timelines set by the Officials. Participants will only be eligible for a finisher medal and be featured in the results if they complete the Event Distance before the official cut-off time; or
6.1.10 are in breach of the Agreement.
6.2 If, in accordance with sub-clause 6.1, you are refused entry to the Event or LMEL and/or any Official asks you to cease participation in the Event, you must remove your runner’s identification number with electronic chip and return them to an Official.
6.3 You will have your results in the Event annulled and/or be banned from all future events organised by LMEL for a period of up to five (5) years if:
6.3.1 your bib number is used by someone else in the Event;
6.3.2 you participate in the Event using a bib number registered to another Participant;
6.3.3 you use a counterfeit bib number;
6.3.4 you sell or transfer your entry to the Event (save as permitted under sub-clause 4.5);
6.3.5 you falsify information on the Event entry form;
6.3.6 you enter the Event more than once, e.g. using different details; or
6.3.7 you are found to have materially breached the Agreement, including without limitation committing a breach of any of the provisions under clause 5 or if any of the events/actions/circumstances under sub-clause 6.1 apply to you.
6.4 A second breach of the Agreement of any nature may result in your Event results being annulled and a lifetime ban being imposed on you from all future LMEL events.
6.5 The provisions of these Conditions of Entry are subject at all times to interpretation by LMEL. Any decision made by LMEL in relation to any disqualification or ban shall be final.
7 CANCELLATION BY YOU
7.1 If you need to withdraw from the Event for any reason, you should inform LMEL as soon as reasonably practicable in the prescribed manner.
7.2 Should you withdraw from the Event in accordance with sub-clause 7.1:
7.2.1 not affecting the operation of sub-clause 4.5:
(a) the Fee will not be refunded; and
(b) your entry may not be sold or otherwise transferred to any other person; and
7.2.2 your entry will not be rolled over to a future edition of the Event.
8 CANCELLATION OR RESCHEDULING BY LMEL
8.1 LMEL is under no obligation to hold the Event and may cancel the Event for any reason.
8.2 LMEL may cancel, abandon or reschedule the Event due to any Force Majeure Event.
8.3 Where the Event is cancelled, abandoned or rescheduled by LMEL in accordance with this clause 8, LMEL will:
8.3.1 if practicable, provide notice of such cancellation, abandonment or postponement to the email address it holds for you. In the event that such email notice is not practicable, LMEL will use its reasonable endeavours to provide notice using other suitable methods of communication, including without limitation, phone call, text message, television and radio broadcasts;
8.3.2 process a refund of the Fee, unless the Participant or Business (depending on who paid the Fee) chooses another option that LMEL provides. For the avoidance of doubt, LMEL is under no obligation to offer alternative options should it cancel the Event; and
8.3.3 have no responsibility (other than refunding the Fee, where applicable in the circumstances), for any losses, expenses or costs incurred as a result of, whether directly or indirectly, the cancellation, abandonment, or rescheduling of the Event, including without limitation, any travel or accommodation costs. For the avoidance of doubt, any voluntary donation made to a charity or other third party by you will not be refunded to you under any circumstances.
9 CHANGES TO THE EVENT
9.1 LMEL and the Officials reserve the right to change the Event course or make any other amendments to the Event that they deem necessary to stage the Event.
9.2 LMEL will endeavour to advise you of any material change or amendment prior to the Event, but in any case, will communicate any such change or amendment to you at the Event. You agree that any change or amendment shall be binding on you, regardless of when notice of such change or amendment was received.
9.3 For the avoidance of doubt, should the Event Distance be shortened or altered in accordance with sub-clause 9.1, you agree that the Event is still deemed to be staged and that LMEL will not be liable to you for any refund.
10 COMPLETION OF THE EVENT
10.1 You accept and acknowledge that the Event is a chip-timed event, and all Event results are subject to ratification.
10.2 Where you complete the Event Distance for the Event, you shall be eligible for a finisher medal after the Event results have been ratified by LMEL.
11 PRIVACY, DATA PROTECTION AND RECORDINGS OF THE EVENT
11.1 Please read the Privacy Policy carefully to understand how LMEL collects and processes your Personal Data. By registering for the Event, you accept and acknowledge the contents of the Privacy Policy.
11.2 Regardless of whether you are successful in your application to enter the Event, you acknowledge that LMEL may use any information you provided for purposes including but not limited to the following, where applicable:
11.2.1 the processing of your application to enter the Event;
11.2.2 the enforcement of LMEL’s legal rights;
11.2.3 to publish such information as part of the results of the Event. Results may include (but not be limited to) your full name, Event completion time, age and the name of employer (which will be the Team name);
11.2.4 to track your progress in the Event;
11.2.5 to send you health and safety and other relevant Event information;
11.2.6 to notify you of events, activities, publications and services that may be of interest to you should you consent to receiving these from LMEL;
11.2.7 to comply with LMEL’s statutory and regulatory obligations; and
11.2.8 for the reasons detailed in sub-clauses 11.4 and 11.5.
11.3 In relation to medical matters:
11.3.1 You agree that your Personal Data (including medical information entered on the bib number or collected by Event medical staff during or after the Event) can be stored, used and disclosed by LMEL in connection with the organisation and administration of the Event and for the compilation of statistical information. If you become ill during or after the Event and/or receives medical attention or treatment either from Event medical staff and other medical services providers to the Event as contracted by LMEL, or any doctor or hospital, you hereby authorise such persons to provide such personal information, as well as details of medical treatment, to the Medical Director of the Event or others authorised by her/him; and
11.3.2 You consent to medical assistance and/or medical care being given to you in the case of illness, injury or an emergency situation, should this occur during the Event – such assistance to be given by LMEL, its employees, contractors or other trained personnel engaged at the Event (which may include the use of anaesthetics).
11.4 You acknowledge and, so far as is necessary under applicable laws, consent to being photographed, filmed or taped by LMEL and/or any third parties appointed thereby, which shall have the right, in perpetuity or for the maximum term permitted under applicable laws, to use, broadcast, publish and license, without any requirement for payment of money or other form of consideration and without credit, your voice, image and likeness, by means of live or recorded video and/or audio display, broadcast or other transmission or recording, photographs or any other current and/or future media technologies.
11.5 You accept and acknowledge that it is in LMEL’s legitimate interests to use, publish and exploit the content detailed in sub-clause 11.4 in this manner (including any Personal Data contained therein) as LMEL requires the ability to: (a) publish, display, sell and distribute the Event by means of film, television, radio, print media, internet, publicity material (or any other media now known or in the future); and (b) use the images for its safety and security, promotional, training, editorial or marketing purposes, as determined in LMEL’s sole discretion (including use by commercial partners and accredited media organisations). Notwithstanding the foregoing, where required under applicable laws, you give your consent to such use.
11.6 You agree not to take, record and/or transmit any sound, image (including moving image) and/or description of the Event (or any part of it) other than for your exclusive private and domestic use. For the avoidance of doubt, any such recording or transmission shall not be used for any commercial purpose.
12 LIABILITY
12.1 Other than as stated in sub-clause 8.3, LMEL shall not be liable for any refund, loss (including indirect or consequential loss), damage or expense caused by any cancellation, abandonment or rescheduling of the Event by LMEL pursuant to clause 8.
12.2 Subject to sub-clauses 12.5 and 12.6, in the event that LMEL is in breach of its obligations (under these Conditions of Entry or otherwise), LMEL shall only be responsible for such loss or damage suffered by you which was reasonably foreseeable as a result of the breach. LMEL shall not be responsible for any loss or damage that is not reasonably foreseeable or contemplated at the time you entered into the Agreement.
12.3 Subject to sub-clause 12.5 and notwithstanding sub-clause 12.2, LMEL is not liable for any business losses and LMEL will have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.
12.4 Subject to sub-clause 12.5, in any event, to the maximum extent permitted by law, LMEL hereby excludes any liability for loss, damage or injury to you and/or your property, including any indirect or consequential loss or damage, such as loss of enjoyment or travel or accommodation costs, regardless of whether the loss or damage: (a) would arise in the ordinary course of events; (b) is reasonably foreseeable; or (c) is in the contemplation of the parties, or otherwise.
12.5 Notwithstanding any provision in these Conditions of Entry, LMEL does not seek to exclude or limit its liability for: (a) fraud or fraudulent misrepresentation; (b) death or personal injury caused by LMEL’s negligence or the negligence of any of its officers, employees or agents; or (c) any other matter for which it is not possible to exclude or limit liability by applicable laws (including your statutory rights and rights as a consumer).
12.6 You accept and acknowledge that while any Covid-19 protocols introduced by LMEL from time to time are designed to reduce the risk of transmission of Covid-19, it is not possible to eliminate that risk entirely. You assume the risk of suffering an illness or fatality related to Covid-19 as a result of your participation in the Event, and agree (on your own behalf, and on behalf of your estate, heirs, successors and assigns) that LMEL and its directors, officers, employees, agents and officials (including the Officials) shall bear no liability in respect of any such illness or fatality, unless it is proven that the illness or fatality was suffered as a result of the wilful misconduct or gross negligence of LMEL. You will not bring any claim that is inconsistent with the foregoing sentence.
13 AMENDMENT AND SEVERABILITY
13.1 LMEL reserves the right to change these Conditions of Entry if necessary to ensure proper and safe staging of the Event. LMEL will notify you of any material changes via an email sent to the address indicated by you on the Event entry form and you will have the choice to, as applicable in the circumstances:
13.1.1 consent to such material changes;
13.1.2 withdraw your application to enter the Event; or
13.1.13 withdraw from the Agreement.
13.2 Should any provisions of these Conditions of Entry be declared void, ineffective, illegal or unenforceable by any competent court, regulator or authority, the remainder of these Conditions of Entry shall remain in effect as if such void, ineffective, illegal or unenforceable provision(s) had not been included.
14 GENERAL
14.1 These Conditions of Entry have been drafted in the English language and may be translated into other languages. In the event of any discrepancy between the original English version and any translated version, the former version shall prevail.
14.2 If there is a conflict or inconsistency between any term in these Conditions of Entry and any term contained in other applicable terms and conditions, except where provided to the contrary in the latter, these Conditions of Entry prevail to the extent of the conflict or inconsistency.
14.3 The Agreement constitutes the entire agreement between the parties and no party shall have any claim or remedy in respect of any statement, representation, warranty or undertaking, made by or on behalf of any other party in relation to the Agreement which is not already set out in the Agreement.
14.4 Any person not a party to the Agreement shall have no rights under the Contracts (Rights of Third Parties) Act 1999.
14.5 The Agreement shall be governed by the laws of England and Wales, and the parties submit to the exclusive jurisdiction of the English courts to settle any dispute arising under or in connection with the Agreement. Notwithstanding the foregoing:
14.5.1 these Conditions of Entry shall not affect a person’s statutory rights as a consumer, and in particular, if the claimant lives in Scotland, they can bring legal proceedings in either the Scottish or the English courts; or if they live in Northern Ireland, they can bring legal proceedings in either the Northern Irish or the English courts; and
14.5.2 LMEL reserves the right to pursue legal proceedings in a competent court of your domicile, where such proceedings shall be governed and interpreted in accordance with English law.
Conditions of Entry
Please read the terms and conditions below before applying to enter the 2024 Standard Chartered Great City Race. They contain important information about your safety and wellbeing.
1 INTRODUCTION AND SCOPE
1.1 Capitalised but undefined terms used in this clause 1 shall have the meaning given to them in clause 2.
1.2 The following terms and conditions of entry (the “Conditions of Entry”) govern the entry to, and participation in, the Event.
1.3 Any person who applies to take part in, or competes in, the Event, shall be deemed to have accepted and agreed to comply with these Conditions of Entry and all applicable laws.
1.4 Your attention is particularly drawn to sub-clause 4.4 (transferability of entry), clause 8 (Cancellation and rescheduling by LMEL) and clause 12 (Liability).
2 DEFINITIONS
2.1 In these Conditions of Entry, the following definitions shall apply:
2.1.1 “Agreement”: the agreement between you and LMEL comprised of these Conditions of Entry and any other terms and conditions applicable to the Event as required by LMEL from time to time;
2.1.2 “Business”: a general partnership, limited partnership, limited liability partnership, company or any such vehicle or arrangement through which trade is conducted, with an establishment in the UK – in each case, where applicable, validly registered in any jurisdiction;
2.1.3 “Business Address”: the address of the Business as provided in the Entry Console;
2.1.4 “Data Protection Legislation”: all applicable data protection and privacy laws, including but not limited to such laws in the UK, such as the UK GDPR, the Data Protection Act 2018 (and regulations made thereunder) and the Privacy and Electronic Communications (EC Directive) Regulations 2003 (SI 2003/2426), and to the extent that they apply, any similar and/or equivalent law in the European Union or any member state of the European Union, such as the EU GDPR – in each case, as amended, updated or replaced from time to time;
2.1.5 “Entry Console”: the online portal for Businesses to manage a Team’s entry in the Event;
2.1.6 “EU GDPR”: the General Data Protection Regulation ((EU) 2016/679);
2.1.7 “Event”: the Standard Chartered Great City Race 2024 taking place on the Event Date on a closed-route course of the Event Distance, organised by LMEL;
2.1.8 “Event Date”: Tuesday 23 July 2024 at 7:15pm (BST), or such other date and time as may be notified to you by LMEL from time to time;
2.1.9 “Event Details”: in relation to each Participant, their name, predicted Event completion time, actual Event completion time and image;
2.1.10 “Event Distance”: five (5) kilometres in the City of London, the route/course of which is as advised by LMEL from time to time;
2.1.11 “Fee”: thirty pounds sterling (£35), with the cost of postage and packaging for the Pre-Event Mailing covered;
2.1.12 “Force Majeure Event”: any circumstance not within LMEL’s reasonable control including: (a) acts of God, abnormally inclement weather, extreme weather (e.g. extreme heat), flood, drought, lightning, storm, earthquake or other natural disaster; (b) epidemic, pandemic or infectious disease; (c) terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations; (d) nuclear, chemical or biological contamination or sonic boom; (e) any law or any action taken by a government, public authority, court, competent national authority or governing body, including without limitation cancelling a public event, imposing an export or import restriction, quota or prohibition, or failing to grant a necessary licence or consent; (f) collapse of buildings, subsidence, structural damage, fire, explosion or accident; (g) non-performance by suppliers or subcontractors to LMEL; (h) death of a member of the British royal family; (i) athlete boycott; (j) interruption or failure of utility service; and (k) any labour or trade dispute, strikes, industrial action or lockouts;
2.1.13 “LMEL”: London Marathon Events Limited, incorporated and registered in England and Wales with company number 01528489, whose registered office is at 190 Great Dover Street, London SE1 4YB;
2.1.14 “Officials”: any Event officials as appointed by LMEL from time to time, including any LMEL staff present at the Event or any marshals engaged in connection with the Event;
2.1.15 “Participant”: a participant in the Event, being a Team Member;
2.1.16 “Partners”: any sponsors, suppliers, licensees or partners of the Event from time to time;
2.1.17 “Personal Data”: shall have the meaning given to it in the Data Protection Legislation;
2.1.18 “Pre-Event Mailing”: one (1) Event pack for the Participant sent to the Business prior to the Event marked for the attention of the Team Captain, which consists of a bib number and a timing tag;
2.1.19 “Privacy Policy”: LMEL’s privacy policy which can be found here;
2.1.20 “Representative”: any individual who: (a) is directly employed by a Business; (b) works under a contract for services with a Business and whose status is not by virtue of such contract that of a client or customer of the Business; or (c) works under any contract (including with a third party), whereby the individual undertakes to perform any work or services for a Business and whose status is not by virtue of such contract that of a client or customer of the Business – and in each case, has been so employed or engaged by the Business for at least three (3) months prior to the Event Date. For the avoidance of doubt, consultants and casual workers are considered Representatives;
2.1.21 “Rules”: any rules and regulations set down by LMEL relating to the Event, as amended from time to time;
2.1.22 “Team”: a group comprised of at least four (4) Representatives of the same Business;
2.1.23 “Team Captain”: the captain of a Team;
2.1.24 “Team Member”: a member of a Team;
2.1.25 “UK GDPR”: has the meaning given to it in section 3(10) (as supplemented by section 205(4)) of the Data Protection Act 2018; and
2.1.26 “you” / “your”: a Participant.
2.2 Unless the context otherwise requires, words in the singular shall include the plural and, in the plural, shall include the singular.
2.3 A reference to a statute or statutory provision shall include all subordinate legislation made from time to time under that statute or statutory provision.
2.4 Any obligation on a person not to do something includes an obligation not to allow that thing to be done.
2.5 Any reference to an English legal term for any action, remedy, method of judicial proceeding, legal document, legal status, court, official or any legal concept or thing shall, in respect of any jurisdiction other than England, be deemed to include a reference to that which most nearly approximates to the English legal term in that jurisdiction.
2.6 References to clauses are to the clauses of these Conditions of Entry.
2.7 Any words following the terms “including”, “include”, “in particular”, “for example” or any similar expression shall be construed as illustrative and shall not limit the sense of the words, description, definition, phrase or term preceding those terms.
3 ABOUT THE EVENT
3.1 The Event is open to Representatives of Businesses, who will compete in Teams – but subject at all times to sub-clause 3.2. For the avoidance of doubt, Participants may not enter the Event on an individual basis without forming part of a Team.
3.2 The eligibility of any Business or Participant shall be decided by LMEL, whose decision shall be final.
3.3 Details of all Team Members in a Team must be included on the Entry Console in order for the Team to be entered into the Event officially and for Team Members to be eligible to participate in the Event.
3.4 Team results in the Event are determined by the electronic chip time of the participant.
3.5 Individual results for the top three male and top three female participants in the Event are determined by the order of crossing the finish line using the definition of female from World Athletics Regulations.
3.6 In the mixed team competition in the Event, there must be a least two women, using the definition of female from World Athletics Regulations
4 ENTRY
4.1 You must be aged eighteen (18) or over on the Event Date to participate in the Event.
4.2 By submitting the entry form, you:
4.2.1 warrant that you will be at least eighteen (18) years of age on the Event Date;
4.2.2 agree to:
(a) enter the Event;
(b) provide true and accurate information. You must not use any false information or misrepresent the information of another person as applying to you;
(c) be included on the Entry Console of the Business you represent;
(d) pay the Fee to LMEL in your own individual capacity, or procure payment of the Fee from the Business of which you are a Representative;
(e) participate in the Event on the Event Date;
(f) comply with the terms and conditions of the Agreement;
(g) abide by the Rules;
(h) adhere to any instructions given to you from time to time by LMEL, the Officials and the staff of any venue or area used in connection with the Event; and
(i) the use of the Event Details and any other data that you provide to LMEL, in accordance with the Privacy Policy.
4.3 Where you are provided with an electronic chip by LMEL to record your time, this should be used in accordance with the instructions.
4.4 Participation in the Event is personal to you. Other than in accordance with sub-clause 4.5, you are strictly prohibited from swapping, selling or transferring, or offering to sell, swap or transfer, your place in the Event to any other person, or otherwise allowing any other person to take your place in the Event. Any breach of this sub-clause 4.4 shall render your entry void with no right to a refund and all rights conferred or evidenced by such entry shall be nullified. If you are found to be in breach of this sub-clause 4.4, LMEL reserves the right to exclude you from participation in future LMEL events.
4.5 Where the payment of Fee is procured from the Business of which the Participant is Representative, Team Members of a Team may be substituted until the entry deadline.
4.6 For the avoidance of doubt:
4.6.1 where the Fee is paid by the Participant in their own individual capacity, their place in the Event belongs to them only and is subject at all times to sub-clause 4.4;
4.6.2 acceptance by LMEL of your application to participate in the Event does not authorise you, or otherwise provide you with any right, to participate in the Mass Event;
4.6.3 no refund of the Fee will be given where there has been a breach of these Conditions of Entry by you;
4.6.4 any breach of the Agreement shall render your entry to the Event void. If you are found to be in breach of the Agreement, LMEL reserves the right to exclude you from participation in future editions of the Event and any other events held, controlled and/or operated by LMEL.
5 EVENT SAFETY AND RULES
5.1 At all times during the Event, you must adhere to all instructions given by LMEL and/or the Officials from time to time.
5.2 You are not permitted to use or participate with any of the following in the Event:
5.2.1 subject to sub-clause 5.5, any wheeled device;
5.2.2 any artificial aid;
5.2.3 any pets or animals;
5.2.4 any item that would give you an unfair advantage over other Participants (save for as permitted under sub-clause 5.5); or
5.2.5 any item that could potentially inhibit the flow or safety of others or which LMEL, in its reasonable opinion, deems may cause danger or risk of danger to you, other Participants or members of the public.
5.3 You acknowledge and agree that:
5.3.1 running is an endurance sport; and
5.3.2 you should only undertake such an activity to a level which reflects your level of fitness.
5.4 You warrant to LMEL that, on the Event Date, you will:
5.4.1 only participate in the Event if you are sufficiently fit and healthy, and are not injured or otherwise suffering from illness. If you are in any doubt, LMEL recommends that you seek medical advice prior to participating in the Event;
5.4.2 be responsible for monitoring your own physical condition prior to and during participation in the Event;
5.4.3 not have consumed any alcohol or taken any prohibited drugs;
5.4.4 participate in the Event unaided (subject to sub-clause 5.5) and in accordance with the Agreement; and
5.4.5 participate in the Event for recreational and/or charity fundraising purposes only and not for any commercial or business purpose.
5.5 Participants with disabilities are permitted to use a wheelchair to complete the Event Distance, but they must be able to propel themselves. The wheelchair must not have gears or any mechanical, powered or electronic aid or device.
5.6 All Participants must complete the Event Distance before the official cut-off time to be eligible for a finisher medal.
5.7 You acknowledge that:
5.7.1 the Event is not being held on open public roads, and LMEL accepts no responsibility for actions, accidents or incidents you are involved in on non-Event-route areas as might be caused by other road users, pedestrians or otherwise;
5.7.2 if, for any reason, you are directed away from the Event route by LMEL and/or the Officials, the Highway Code and any other road traffic laws and regulations shall apply;
5.7.3 where applicable along the Event route, the rules of the Event must be followed at all times (including the requirement that all Participants follow and abide by Event route signs and any other directions given by LMEL and/or the Officials); and
5.7.4 route awareness and safety of yourself, other Participants, the Officials and any other people and vehicles that may be on the Event route must be your primary concern at all times.
5.8 It is strictly forbidden during the Event to express or disseminate any insulting, racist, xenophobic, sexist, religious, political or other illegal/prohibited messages, particularly discriminatory propaganda messages, or be in possession of any such material.
5.9 LMEL may from time to time issue reasonable rules or conditions to address any health concerns such as Covid-19. Such rules or conditions may include but are not limited to testing, social distancing and/or the use of monitoring or tracking devices or software. You warrant that you will comply with all such rules or conditions.
6 EVENT EJECTION OR DISQUALIFICATION
6.1 LMEL reserves the right to refuse, or otherwise reject, your entry to the Event, or to ask you to cease participation if you:
6.1.1 do not meet the requirement of a Representative;
6.1.2 participate in the Event as a representative of anything other than a Business as defined under these Conditions of Entry;
6.1.3 fail to follow any instructions given by LMEL and/or the Officials from time to time;
6.1.4 obtained your entry through:
(a) a third party that is not entitled to that entry;
(b) an unauthorised third party; or
(c) other unauthorised means, including by breaching these Conditions of Entry;
6.1.5 attempt to participate in the Event in a manner that LMEL, acting reasonably, believes:
(a) may cause injury to yourself, another Participant or any other third party;
(b) may damage or harm the environment;
(c) is likely to cause offence; or
(d) may otherwise cause a risk or potential risk to health and safety, including without limitation, any failure, in whole or in part, to comply with the restrictions in clause 5 above;
6.1.6 are, in LMEL’s opinion, unfit to participate in the Event due to:
(a) the consumption or use of alcohol or drugs; or
(b) an injury or illness;
6.1.7 conduct yourself in a manner which is inappropriate to the spirit of the Event;
6.1.8 fail to arrive at the start location at the specified time;
6.1.9 are unable to make sufficient progress in the Event to enable you to complete the Event in line with any timelines set by the Officials. Participants will only be eligible for a finisher medal and be featured in the results if they complete the Event Distance before the official cut-off time; or
6.1.10 are in breach of the Agreement.
6.2 If, in accordance with sub-clause 6.1, you are refused entry to the Event or LMEL and/or any Official asks you to cease participation in the Event, you must remove your runner’s identification number with electronic chip and return them to an Official.
6.3 You will have your results in the Event annulled and/or be banned from all future events organised by LMEL for a period of up to five (5) years if:
6.3.1 your bib number is used by someone else in the Event;
6.3.2 you participate in the Event using a bib number registered to another Participant;
6.3.3 you use a counterfeit bib number;
6.3.4 you sell or transfer your entry to the Event (save as permitted under sub-clause 4.5);
6.3.5 you falsify information on the Event entry form;
6.3.6 you enter the Event more than once, e.g. using different details; or
6.3.7 you are found to have materially breached the Agreement, including without limitation committing a breach of any of the provisions under clause 5 or if any of the events/actions/circumstances under sub-clause 6.1 apply to you.
6.4 A second breach of the Agreement of any nature may result in your Event results being annulled and a lifetime ban being imposed on you from all future LMEL events.
6.5 The provisions of these Conditions of Entry are subject at all times to interpretation by LMEL. Any decision made by LMEL in relation to any disqualification or ban shall be final.
7 CANCELLATION BY YOU
7.1 If you need to withdraw from the Event for any reason, you should inform LMEL as soon as reasonably practicable in the prescribed manner.
7.2 Should you withdraw from the Event in accordance with sub-clause 7.1:
7.2.1 not affecting the operation of sub-clause 4.5:
(a) the Fee will not be refunded; and
(b) your entry may not be sold or otherwise transferred to any other person; and
7.2.2 your entry will not be rolled over to a future edition of the Event.
8 CANCELLATION OR RESCHEDULING BY LMEL
8.1 LMEL is under no obligation to hold the Event and may cancel the Event for any reason.
8.2 LMEL may cancel, abandon or reschedule the Event due to any Force Majeure Event.
8.3 Where the Event is cancelled, abandoned or rescheduled by LMEL in accordance with this clause 8, LMEL will:
8.3.1 if practicable, provide notice of such cancellation, abandonment or postponement to the email address it holds for you. In the event that such email notice is not practicable, LMEL will use its reasonable endeavours to provide notice using other suitable methods of communication, including without limitation, phone call, text message, television and radio broadcasts;
8.3.2 process a refund of the Fee, unless the Participant or Business (depending on who paid the Fee) chooses another option that LMEL provides. For the avoidance of doubt, LMEL is under no obligation to offer alternative options should it cancel the Event; and
8.3.3 have no responsibility (other than refunding the Fee, where applicable in the circumstances), for any losses, expenses or costs incurred as a result of, whether directly or indirectly, the cancellation, abandonment, or rescheduling of the Event, including without limitation, any travel or accommodation costs. For the avoidance of doubt, any voluntary donation made to a charity or other third party by you will not be refunded to you under any circumstances.
9 CHANGES TO THE EVENT
9.1 LMEL and the Officials reserve the right to change the Event course or make any other amendments to the Event that they deem necessary to stage the Event.
9.2 LMEL will endeavour to advise you of any material change or amendment prior to the Event, but in any case, will communicate any such change or amendment to you at the Event. You agree that any change or amendment shall be binding on you, regardless of when notice of such change or amendment was received.
9.3 For the avoidance of doubt, should the Event Distance be shortened or altered in accordance with sub-clause 9.1, you agree that the Event is still deemed to be staged and that LMEL will not be liable to you for any refund.
10 COMPLETION OF THE EVENT
10.1 You accept and acknowledge that the Event is a chip-timed event, and all Event results are subject to ratification.
10.2 Where you complete the Event Distance for the Event, you shall be eligible for a finisher medal after the Event results have been ratified by LMEL.
11 PRIVACY, DATA PROTECTION AND RECORDINGS OF THE EVENT
11.1 Please read the Privacy Policy carefully to understand how LMEL collects and processes your Personal Data. By registering for the Event, you accept and acknowledge the contents of the Privacy Policy.
11.2 Regardless of whether you are successful in your application to enter the Event, you acknowledge that LMEL may use any information you provided for purposes including but not limited to the following, where applicable:
11.2.1 the processing of your application to enter the Event;
11.2.2 the enforcement of LMEL’s legal rights;
11.2.3 to publish such information as part of the results of the Event. Results may include (but not be limited to) your full name, Event completion time, age and the name of employer (which will be the Team name);
11.2.4 to track your progress in the Event;
11.2.5 to send you health and safety and other relevant Event information;
11.2.6 to notify you of events, activities, publications and services that may be of interest to you should you consent to receiving these from LMEL;
11.2.7 to comply with LMEL’s statutory and regulatory obligations; and
11.2.8 for the reasons detailed in sub-clauses 11.4 and 11.5.
11.3 In relation to medical matters:
11.3.1 You agree that your Personal Data (including medical information entered on the bib number or collected by Event medical staff during or after the Event) can be stored, used and disclosed by LMEL in connection with the organisation and administration of the Event and for the compilation of statistical information. If you become ill during or after the Event and/or receives medical attention or treatment either from Event medical staff and other medical services providers to the Event as contracted by LMEL, or any doctor or hospital, you hereby authorise such persons to provide such personal information, as well as details of medical treatment, to the Medical Director of the Event or others authorised by her/him; and
11.3.2 You consent to medical assistance and/or medical care being given to you in the case of illness, injury or an emergency situation, should this occur during the Event – such assistance to be given by LMEL, its employees, contractors or other trained personnel engaged at the Event (which may include the use of anaesthetics).
11.4 You acknowledge and, so far as is necessary under applicable laws, consent to being photographed, filmed or taped by LMEL and/or any third parties appointed thereby, which shall have the right, in perpetuity or for the maximum term permitted under applicable laws, to use, broadcast, publish and license, without any requirement for payment of money or other form of consideration and without credit, your voice, image and likeness, by means of live or recorded video and/or audio display, broadcast or other transmission or recording, photographs or any other current and/or future media technologies.
11.5 You accept and acknowledge that it is in LMEL’s legitimate interests to use, publish and exploit the content detailed in sub-clause 11.4 in this manner (including any Personal Data contained therein) as LMEL requires the ability to: (a) publish, display, sell and distribute the Event by means of film, television, radio, print media, internet, publicity material (or any other media now known or in the future); and (b) use the images for its safety and security, promotional, training, editorial or marketing purposes, as determined in LMEL’s sole discretion (including use by commercial partners and accredited media organisations). Notwithstanding the foregoing, where required under applicable laws, you give your consent to such use.
11.6 You agree not to take, record and/or transmit any sound, image (including moving image) and/or description of the Event (or any part of it) other than for your exclusive private and domestic use. For the avoidance of doubt, any such recording or transmission shall not be used for any commercial purpose.
12 LIABILITY
12.1 Other than as stated in sub-clause 8.3, LMEL shall not be liable for any refund, loss (including indirect or consequential loss), damage or expense caused by any cancellation, abandonment or rescheduling of the Event by LMEL pursuant to clause 8.
12.2 Subject to sub-clauses 12.5 and 12.6, in the event that LMEL is in breach of its obligations (under these Conditions of Entry or otherwise), LMEL shall only be responsible for such loss or damage suffered by you which was reasonably foreseeable as a result of the breach. LMEL shall not be responsible for any loss or damage that is not reasonably foreseeable or contemplated at the time you entered into the Agreement.
12.3 Subject to sub-clause 12.5 and notwithstanding sub-clause 12.2, LMEL is not liable for any business losses and LMEL will have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.
12.4 Subject to sub-clause 12.5, in any event, to the maximum extent permitted by law, LMEL hereby excludes any liability for loss, damage or injury to you and/or your property, including any indirect or consequential loss or damage, such as loss of enjoyment or travel or accommodation costs, regardless of whether the loss or damage: (a) would arise in the ordinary course of events; (b) is reasonably foreseeable; or (c) is in the contemplation of the parties, or otherwise.
12.5 Notwithstanding any provision in these Conditions of Entry, LMEL does not seek to exclude or limit its liability for: (a) fraud or fraudulent misrepresentation; (b) death or personal injury caused by LMEL’s negligence or the negligence of any of its officers, employees or agents; or (c) any other matter for which it is not possible to exclude or limit liability by applicable laws (including your statutory rights and rights as a consumer).
12.6 You accept and acknowledge that while any Covid-19 protocols introduced by LMEL from time to time are designed to reduce the risk of transmission of Covid-19, it is not possible to eliminate that risk entirely. You assume the risk of suffering an illness or fatality related to Covid-19 as a result of your participation in the Event, and agree (on your own behalf, and on behalf of your estate, heirs, successors and assigns) that LMEL and its directors, officers, employees, agents and officials (including the Officials) shall bear no liability in respect of any such illness or fatality, unless it is proven that the illness or fatality was suffered as a result of the wilful misconduct or gross negligence of LMEL. You will not bring any claim that is inconsistent with the foregoing sentence.
13 AMENDMENT AND SEVERABILITY
13.1 LMEL reserves the right to change these Conditions of Entry if necessary to ensure proper and safe staging of the Event. LMEL will notify you of any material changes via an email sent to the address indicated by you on the Event entry form and you will have the choice to, as applicable in the circumstances:
13.1.1 consent to such material changes;
13.1.2 withdraw your application to enter the Event; or
13.1.13 withdraw from the Agreement.
13.2 Should any provisions of these Conditions of Entry be declared void, ineffective, illegal or unenforceable by any competent court, regulator or authority, the remainder of these Conditions of Entry shall remain in effect as if such void, ineffective, illegal or unenforceable provision(s) had not been included.
14 GENERAL
14.1 These Conditions of Entry have been drafted in the English language and may be translated into other languages. In the event of any discrepancy between the original English version and any translated version, the former version shall prevail.
14.2 If there is a conflict or inconsistency between any term in these Conditions of Entry and any term contained in other applicable terms and conditions, except where provided to the contrary in the latter, these Conditions of Entry prevail to the extent of the conflict or inconsistency.
14.3 The Agreement constitutes the entire agreement between the parties and no party shall have any claim or remedy in respect of any statement, representation, warranty or undertaking, made by or on behalf of any other party in relation to the Agreement which is not already set out in the Agreement.
14.4 Any person not a party to the Agreement shall have no rights under the Contracts (Rights of Third Parties) Act 1999.
14.5 The Agreement shall be governed by the laws of England and Wales, and the parties submit to the exclusive jurisdiction of the English courts to settle any dispute arising under or in connection with the Agreement. Notwithstanding the foregoing:
14.5.1 these Conditions of Entry shall not affect a person’s statutory rights as a consumer, and in particular, if the claimant lives in Scotland, they can bring legal proceedings in either the Scottish or the English courts; or if they live in Northern Ireland, they can bring legal proceedings in either the Northern Irish or the English courts; and
14.5.2 LMEL reserves the right to pursue legal proceedings in a competent court of your domicile, where such proceedings shall be governed and interpreted in accordance with English law.